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Transaction Coordinating


TC Guide Book

Our Listing Responsibilities:

  • Prepare Listing Paperwork + Send for Signatures to Seller + Agent
  • Review Listing Agreement is fully executed with proper dates, initials, and signatures
  • Ensure Compliance with Agent’s Broker
  • Enter into MLS, upload pictures + disclosures
  • Send Seller disclosures/forms to fill out
  • Contact Seller for follow-up paperwork (Disclosures, HOA docs, etc)
  • Make changes to MLS information as needed throughout the life of the listing
  • Send a “Thank You” email to Seller
  • Coordinate photography, if needed
  • Coordinate Yard Sign Installation and Removal
  • Setup ShowingTime
  • Remind agent to complete AVID

Our Escrow Responsibilities:

  • Review Purchase Agreement, Counter Offers, and Addendums to ensure all are fully executed with proper dates, initials, signatures, and broker information is completed. Make Agent aware of corrections needed.
  • Contact all parties and introduce our role in the transaction (Escrow, Lender, Selling Agent, and Seller).
  • Open Escrow & Send Contract to Lender (Buyer Transaction)
  • Verify Escrow has Received EMD
  • Remind agent to complete AVID
  • Ensure Seller disclosures are delivered within contract timelines
  • Ensure buyers return signed disclosures within contract timelines
  • Review Preliminary Title report, get agent approval & send copy to client
  • Homeowner’s Insurance reminder (Buyer Transaction)
  • Send reminders regarding contingency removals, necessary extensions, final walk-thru, keys, codes, remotes, transfer of utility accounts, etc.
  • Ensure Escrow has information for any credits agreed to during the transaction, if necessary.
  • Order Home Warranty (Buyer Transaction)
  • Ensure Escrow receives Home Warranty Invoices and any other invoices for repairs.
  • Review Estimated Closing Statement; get agent approval & send copy to client
  • Maintain regular contact with all parties involved for status updates as well as items outstanding
  • Do final file audit one week before close
  • Send reminder that all lockboxes, signs, flyers are to be removed from property
  • Check the MLS to make sure the Listing Agent has changed the property to SOLD, and Selling Agent’s info is correct
  • Close out the file per any brokerage requirements or updating in agent’s CRM

Agent Responsibilities:

  • Giving all paperwork in a timely manner
  • Completing Required Forms via PNWTransact.com
  • Good communication with PNW Transact
  • Notifying PNW Transact of any broker requirements
  • Contract Negotiation
  • Complete AVID
  • Review and Approve SPQ & TDS
  • Review and Approve Preliminary Title Report
  • Discussing Full Contingency Removal (Buyer Transactions)
  • Negotiate Repairs or any changes to the contract with client
  • Order all repair items and confirm completion of work
  • Review and Approve Estimated Closing Statement